If you need to reschedule an interview, sending a polite and professional email is crucial. In this article, we’ll provide you with an “Interview Reschedule Request Email Sample” that you can personalize to fit your situation. We’ll include examples for various scenarios, so you can easily edit them as needed.
Interview Reschedule Request Email Sample
When you need to reschedule an interview, it’s essential to send a prompt, polite, and professional email to the interviewer. This email should explain why you need to reschedule, propose alternative dates and times, and express your continued interest in the position. It’s also an opportunity to reiterate your qualifications and enthusiasm for the role. Here’s a sample reschedule request email that you can use as a template:
Subject: Reschedule Request for [Position Name] Interview
Dear [Interviewer Name],
I hope this email finds you well. I am writing to kindly request a reschedule for the interview for the [Position Name] position that was scheduled for [Original Date and Time]. Unfortunately, I have a prior commitment that I cannot avoid on that day.
I understand the importance of this interview for both myself and your organization, and I would like to offer alternative dates and times for your consideration:
- [Alternative Date 1] from [Time Range]
- [Alternative Date 2] from [Time Range]
- [Alternative Date 3] from [Time Range]
I would be grateful if you could let me know if any of these alternative dates and times work for you. I’m flexible and willing to accommodate your schedule as much as possible.
I apologize for any inconvenience this may cause, and I want to assure you that I am very interested in the position and committed to the interview process. I appreciate your understanding and consideration.
Thank you for your time and attention to this request.
Best Regards,
[Your Name]
Interview Reschedule Request Email Templates
Interview Reschedule Due to Work Commitment
Dear [Hiring Manager Name],
I would like to request a reschedule of my interview scheduled for [Original Date] at [Original Time] due to an unavoidable work commitment that has arisen.
I understand the importance of this interview and I value the opportunity to discuss the role further. I would appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience caused and I would be happy to answer any questions you may have. Thank you for your consideration.
Best regards,
[Your Name]
Interview Reschedule Due to Illness or Unforeseen Medical Reason
Dear [Hiring Manager Name],
I am writing to request a reschedule of my upcoming interview for the [Job Title] position due to an unexpected illness. On [Date], I was diagnosed with [Medical Condition] and I am currently under doctor’s care.
I am committed to this opportunity and I am confident that I will be able to effectively participate in the interview once I have fully recovered. As such, I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I would be happy to provide necessary documentation to support my request.
Thank you for your understanding and consideration.
Best regards,
[Your Name]
Interview Reschedule Due to Travel Delays or Unexpected Emergency
Dear [Hiring Manager Name],
I am reaching out to request a reschedule of my interview for the [Job Title] position due to unforeseen circumstances that have caused a significant disruption to my travel plans.
Unfortunately, on [Date], I experienced an unexpected [Reason for Delay], which has resulted in my inability to travel to [Interview Location] as scheduled. This situation is beyond my control and I have done everything possible to resolve it.
I understand the importance of this opportunity and I am very eager to discuss the role further. I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I am willing to provide any necessary documentation to support my request.
Thank you for your understanding and consideration.
Best regards,
[Your Name]
Interview Reschedule Due to Family Emergency
Subject: Interview Reschedule Request – Family Emergency
Dear [Hiring Manager Name],
I am writing to request a reschedule of my upcoming interview for the [Job Title] position due to an urgent family matter that has arisen.
On [Date], my [Family Member] experienced a sudden and severe medical condition that requires immediate attention. As their primary caregiver, I am responsible for their well-being and I need to prioritize their needs during this difficult time.
I understand the importance of this opportunity and I am confident that I will be able to contribute significantly to your team once I have addressed this family emergency. I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I would be happy to provide necessary documentation to support my request.
Thank you for your understanding and consideration.
Best regards,
[Your Name]
Interview Reschedule Due to Technical Difficulty or Internet Outage
Subject: Interview Reschedule Request – Technical Difficulty
Dear [Hiring Manager Name],
I would like to request a reschedule of my upcoming virtual interview for the [Job Title] position due to unforeseen technical difficulties on my end.
Unfortunately, on [Date], I experienced a sudden and complete internet outage at my home, which resulted in my inability to connect to the scheduled interview. I have contacted my internet service provider and they have confirmed that there is a widespread outage in my area.
I understand the importance of this opportunity and I was looking forward to our conversation. I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I am committed to finding a suitable solution.
Best regards,
[Your Name]
Interview Reschedule Due to Previous Commitment or Scheduling Conflict
Subject: Interview Reschedule Request – Previous Commitment
Dear [Hiring Manager Name],
I would like to request a reschedule of my upcoming interview for the [Job Title] position due to a previous commitment that I am unable to avoid.
On [Original Date], I had already committed to [Event or Commitment] which is essential to my professional or personal obligations.
I understand the importance of this opportunity and I value the opportunity to discuss the role further. I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I am willing to work with you to find a suitable time for the interview.
Best regards,
[Your Name]
Interview Reschedule Due to Urgent Work Project or Deliverable
Subject: Interview Reschedule Request – Urgent Work Project
Dear [Hiring Manager Name],
I am writing to request a reschedule of my upcoming interview for the [Job Title] position due to an urgent work project that has arisen.
In my current role, I am responsible for leading a critical project that has a tight deadline. The project’s success is vital to my team and the organization, and I cannot afford to compromise its quality or timeline.
I understand the importance of this opportunity and I am confident that I will be a valuable asset to your team. However, I need to prioritize my current work obligations to ensure their successful completion.
I would greatly appreciate it if we could reschedule the interview for [New Date] at [New Time].
I apologize for any inconvenience this may cause and I am committed to finding a suitable solution.
Best regards,
[Your Name]
Related Tips for Interview Reschedule Request Email Sample
Here are some additional tips to keep in mind when writing an interview reschedule request email:
- Be prompt: The sooner you send your reschedule request, the better. This gives the interviewer time to adjust their schedule and reschedule your interview.
- Be specific: In your email, clearly state the date and time of the original interview and the date and time you are requesting to reschedule. This will make it easy for the interviewer to understand your request.
- Be professional: Use a professional tone of voice and avoid using slang or colloquialisms. This will show the interviewer that you are serious about your request.
- Be polite: Thank the interviewer for their time and apologize for any inconvenience caused by your need to reschedule. This will show the interviewer that you are respectful of their time.
- Be flexible: If possible, offer the interviewer a few different date and time options for your rescheduled interview. This will make it easier for the interviewer to find a time that works for both of you.
- Be prepared to provide a reason: In some cases, the interviewer may ask you for a reason why you need to reschedule. If this happens, be prepared to provide a brief and professional explanation. However, you do not need to provide a detailed explanation.
Additional Tips:
- Proofread your email carefully before sending it. This will help to ensure that there are no errors in your email.
- Keep your email concise and to the point. The interviewer does not have a lot of time, so get to the point quickly and efficiently.
- Use a clear and concise subject line. This will help the interviewer to quickly identify your email in their inbox.
- Send your email to the correct email address. Double-check the email address of the interviewer before sending your email.
- Follow up with the interviewer. After you have sent your email, follow up with the interviewer to confirm that they received it and to discuss the next steps.
Tip | Explanation |
---|---|
Be prompt | The sooner you send your reschedule request, the better. This gives the interviewer time to adjust their schedule and reschedule your interview. |
Be specific | In your email, clearly state the date and time of the original interview and the date and time you are requesting to reschedule. |
Be professional | Use a professional tone of voice and avoid using slang or colloquialisms. |
Be polite | Thank the interviewer for their time and apologize for any inconvenience caused by your need to reschedule. |
Be flexible | If possible, offer the interviewer a few different date and time options for your rescheduled interview. |
Be prepared to provide a reason | In some cases, the interviewer may ask you for a reason why you need to reschedule. |
Proofread your email carefully | This will help to ensure that there are no errors in your email. |
Keep your email concise and to the point | The interviewer does not have a lot of time, so get to the point quickly and efficiently. |
Use a clear and concise subject line | This will help the interviewer to quickly identify your email in their inbox. |
Send your email to the correct email address | Double-check the email address of the interviewer before sending your email. |
Follow up with the interviewer | After you have sent your email, follow up with the interviewer to confirm that they received it and to discuss the next steps. |
FAQs: Interview Reschedule Request Email Sample
1. What is the purpose of an interview reschedule request email?
An interview reschedule request email is a formal communication sent to the hiring manager or recruiter to request a change in the scheduled interview date or time.
2. When should I send an interview reschedule request email?
You should send an interview reschedule request email as soon as possible after you realize you cannot attend the scheduled interview. This gives the hiring manager ample time to adjust their schedule and find a suitable alternative.
3. What information should I include in an interview reschedule request email?
Your interview reschedule request email should include the following information:
– A polite and professional greeting
– A brief explanation of why you need to reschedule the interview
– Your proposed new interview date and time
– A request for confirmation of the new interview schedule
4. How can I write a clear and concise subject line for my interview reschedule request email?
Your subject line should be clear and concise, and it should accurately reflect the purpose of your email. For example, you could use a subject line like “Request for Interview Reschedule” or “Change in Interview Date/Time.”
5. What should the tone of my interview reschedule request email be?
The tone of your interview reschedule request email should be polite, professional, and apologetic. You should avoid using casual language or slang, and you should proofread your email carefully before sending it.
6. What if I need to reschedule the interview more than once?
If you need to reschedule the interview more than once, you should be prepared to provide a detailed explanation for the delay. You should also be understanding if the hiring manager is unable to accommodate your request.
7. What should I do if the hiring manager denies my request to reschedule the interview?
If the hiring manager denies your request to reschedule the interview, you should thank them for their time and consideration. You should also express your interest in the position and ask if there is any way you can still be considered for the job.
Thank You for Reading!
I hope you found this article helpful. I know that it can be stressful to have to reschedule an interview, but it’s important to remember that it’s okay to ask for a new time. Just be sure to do it as early as possible, and to be polite and understanding.
Thanks again for reading! Be sure to come back for more helpful tips and advice on all things career-related.